PURCHASING MANAGER | Pender EMS and Fire

POSTING TITLE: PURCHASING MANAGER

DEPARTMENT: ADMINISTRATION

POSITION CLASSIFICATION: NON-EXEMPT 40 HOURS

POSTING DATE: MARCH 3, 2023

SALARY: $50,000 – 55,000 DOE

DEADLINE TO APPLY: OPEN UNTIL FILLED

TO APPLY:

Submit a completed Employment Application to careers@penderems.com or fax to 910-259-9098, ATTN: HR. Internal candidates may submit a letter of interest outlining your qualifications and why you are best for this position to April.monroe@penderems.com. Applications are available under the “Careers” tab at: www.penderemsandfire.com.

Summary Description:

The Purchasing Manager will oversee purchasing activities and ensure consistency and accountability for items and services purchased by Pender EMS & Fire, Inc. Job responsibilities include evaluating vendors, negotiating purchase agreements, developing inventory controls to identify demand for new materials, and preparing reports. Other duties consist of monitoring procurement activities and tracking purchase orders. Must possess strong analytical skills and the ability to ensure that purchasing of all goods and services are transparent and cost effective.

ESSENTIAL DUTIES:

Assist in the development of procurement policies and procedures as required.
Ensure that all procurement processes are carried out in accordance with the procurement policies and procedures of Pender EMS & Fire, Inc.
Proactively identify, develop, and oversee cost-reduction strategies, as well as supplier evaluations and negotiations to improve operational efficiencies.
Work closely with division personnel on purchasing requests for goods and services. Provide training, information, and advice to staff to support the understanding and compliance of procurement policies and procedures.
Maintain regular reporting of procurement activities such as tracking the status of all purchase orders and the budget status.
Oversee and track shipments, inventory, and the supply of goods.
Establish and maintain effective working relationships with vendors and ensure they meet the requirements as set forth in the procurement policy. Ensure that purchased goods and services are delivered in a timely manner. Meet with vendors as necessary to discuss products, pricing and service(s).
Prepare, execute, and maintain records of any necessary contract documentation between Pender EMS & Fire, Inc. and outside vendors.
Review existing contracts with vendors to ensure on-going feasibility.
Monitor performance of outside vendors to ensure performance is in accordance with contractual terms and conditions.
Other duties as assigned.

QUALIFICATIONS:

REQUIRED:

Associates Degree in a business-related discipline required, Bachelor’s Degree preferred.
Minimum of one year of purchasing experience required. Public purchasing experience desired.
Ability to use sound judgment in the application of department procedures and daily operations without direct supervision.
Clear understanding of typical procurement policy and processes.
Excellent negotiation skills and the ability to analyze, negotiate, prepare and monitor contractual agreements.
An ability to identify and manage and evaluate risks associated with procurement activities.
An ability to establish and maintain effective working relationships with others.
An ability to communicate clearly and effectively, both orally and in writing.
An ability to always maintain a professional attitude.
Strong knowledge of procurement software and tools
Must possess excellent Interpersonal skills to function with a team environment.
Proficiency in Microsoft Office Suite and QuickBooks.
The ability to operate copy/fax/scanner machines.
Great attention to detail is required.
The ability to work alone at times and be self-disciplined to stay on-task.

Pender EMS and Fire Inc., is an equal opportunity employer. Pender EMS and Fire Inc., does not discriminate against otherwise qualified applicants on the basis of race, color, religion, national origin, citizenship status, ancestry, age, creed, sex, sexual orientation, marital status, physical or mental disability, political affiliation, gender identity, genetic expression, and genetic information or military status.

REQ 5 2023